Department of Procurement and Logistics Supply

The activities of the Department of Procurement and Logistics Supply is associated with the organization and implementation of timely providing the University with the necessary inventory and materials (IMC), procurement of services and works with the most efficient and economical use of University funds and in the required quantity and quality.

The procurement process includes the following components: market analysis, looking for potential tenderers, conducting procurement procedures, support of the signed contracts and provision of delivery. In its activities, DPLS is guided by the following basic procurement principles that do not harm the environment and human health: environmental assessment, social responsibility, transparency and priority of local producers.

Fields of activity:

• Formation of the University’s need for goods, services, works according to the codes of DK 021:2015, entering them into the unified procurement register of the University and drawing up an annual plan based on this information;
• Selecting procurement procedures, preparing for procurement (checking the documentation submitted by the internal customer, drafting tender documents) and conducting procurement (working with Prozorro, handling claims and complaints, selecting the winner), in accordance with the Law of Ukraine “On Public Procurement”;
• Search and selection of reliable suppliers;
• Support of contracts prior to their conclusion, as well as control over the accurate fulfillment of these contracts (amendments to contracts, reporting on the fulfillment of contracts);
• Receiving goods and transferring them to the warehouse, checking their quantity and quality. Ensuring the storage of warehouse inventory, compliance with storage regimes, rules for processing and submitting receipt and expense documents.
• Ensuring the publication of information and reports on public procurement, in accordance with the Laws and Resolutions of the Cabinet of Ministers of Ukraine on the electronic resources of Prozorro, the Ministry of Digital Transformation and on the University’s own website;
• Ensuring the preparation, approval and storage of relevant documents on public procurement issues defined by the Law of Ukraine “On Public Procurement”.